You also have a SharePoint list (‘Department Approvers’) that has the approvers for each department. Still working on that solution. Look at what the OOTB functionality is setting it to and then tweak as you see fit. Hope this helps! If you then open one of the tasks and click Approve or Reject, you will see that the outcome for the one clicked will be set accordingly, all the other tasks for this workflow will be set to Canceled and the workflow itself will be marked as complete. What happens is that the workflow will go to two people and whoever actions it first can approve it but then the second person isnt neccessary so I want the workflow to finish after the one approval.
If you select this workflow in SPD (under globally reusable workflow) and select "copy and modify", you will have your own approval process to change. Much appreciated will give it go. If it's not exactly what you want, you can take it as a starting point and change it in SPD.
That way all the other approval tasks flow as normal (if set in parallel) until you get to the last one which would then set the flag triggering the workflow to end. Sign up for our monthly newsletter...fresh content and free resources from ThreeWill. Note: These steps assume an approval workflow has already been created and is editable. Thank you for the post, its really helpful. So if you take her same solution, and create multiple stages of approval in your workflow then (assuming your example above) it would work like this, Stage 1: Assigned to Group 1 & 2.
The whole idea is that a group of people all have the authority to approve or reject requests but only one is needed to complete it. SharePoint 2010 - Using SharePoint Designer, InfoPath and Other Customizations, For
Thank you Caroline. This is really late...but i just came across this and would like to provide input. Assuming that you’ve assigned a group of people to the approval process you will see multiple tasks created, one for each person. The status continues to be in the 'Not Started' state.
I had added individual recipients to the workflow instead of assigning it to a group. Write the logic you need in each block (there is a slight indent into the parallel actions).
The rest of the group will not be assigned a task until each person in front of them completes theirs, which is counter intuitive to the whole idea here.
You can set the CompletionReason variable to whatever best fits your specific situation, be it a custom message or some other value you decide. At Contoso, you have a document library that hosts documents for each of your departments – Finance, Legal, and Marketing.
Both users have the same amount of organizational power to
Any member of the group can Approve the task. Whichever user gets to the workflow first will dictate the outcome of the workflow.
of Approved equals 1" in the "Check Completion Conditions" which I thought should work, But it is not, am I doing something wrong, or missing something? Once one person approves it, all the other outstanding tasks are canceled and the item is marked as approved. This is exactly what I need to build! An Approval workflow is a SharePoint feature that routes a document or other item stored in a SharePoint list or library to one or more people for their approval or rejection. This is a behavior of a workflow that I think many people would want to have. The basic Approval workflow that’s included with SharePoint products functions as a template. What about if there is more than one level of approval? A SharePoint Online list. Thanks for your help! I need to find a way to approve or deny a request to change the information in a sharepoint. Navigate back to the task process edit screen and from the same Customization area, click on the Change the completion conditions for this task process link. I have a case where 2 people need to be notified but only one has to approve.
All participants have completed their tasks. :) I suspect you already have your answer by now, but just in case - yes, with an OOTB workflow you can specify that it run in parallel and then tell it how many approvals are required.
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